Tours · Rentals · Charters

Employee Scheduling for Tour Operators

Put your guides, drivers, and crew on the same calendar as your bookings — and only ever pick from people who can actually work the slot.

Staff on your booking calendar

Assign team members to tour timeslots, rental bookings, and private charters in a month or week view.

Availability from your team

Employees mark when they can work, so the people available for a slot are listed first when you assign.

No double-booking

One person can't be put on two overlapping assignments, so nobody is scheduled in two places at once.

Schedule a Demo View Pricing

Week of Jun 15 Print

Mon · 10:00 AM Harbor Tour 2 staff

Maya P. Theo K.

Mon · 2:00 PM Kayak Rental 1 staff

Sam R.

Tue · 6:00 PM Sunset Charter 3 staff

Captain Reyes Maya P. Jo L.

Scheduling Made Simple

No group texts. No spreadsheets.

Your bookings and your team live in one place, so the schedule always matches what's actually running.

Calendar

One Calendar for Tours, Rentals & Charters

See every tour departure, rental booking, and private charter on a month or week grid, together or one business line at a time. Assign by timeslot or by whole day — whichever matches how you staff — and give each team member their own color so you can read the week at a glance.

Print the lineup for the dock or the office. Team members with a staff login see their own assignments, with a toggle to see everyone's.

Month & week views Printable Staff logins

Mon

Maya Theo

Tue

Reyes Jo

Wed

Sam

Thu

Maya Sam

Fri

Theo Jo Reyes

Available

Maya P.

Sam R. · after 1pm only

Unavailable

Theo K. · vacation

No answer yet

Jo L.

Availability

Your Team Tells You When They Can Work

Employees mark themselves available or unavailable by tour timeslot or by day, with an optional note. When you assign, the people who can work are listed first — and you'll see a warning before booking anyone who said no. A monthly view shows who has finished filling theirs in.

Self-reported Notes included Completion tracking

Copy Assignments

From Jun 15 – Jun 21

To Jun 22 – Jun 28

Copy 14 assignments

Speed

Build the Week in Minutes

Select several slots and assign someone to all of them at once. Repeat an assignment across a date range, copy last week's schedule forward, or drag pills to reorder who's listed first.

Multi-select Repeat & copy Drag to reorder

Ready to Retire the
Scheduling Spreadsheet?

See how Reservation Genie puts your team on the same calendar as your bookings.